Challenge
Preparing and delivering meals at scale requires careful coordination of ingredients - many of which are donated or sourced locally.
Stock was managed through spreadsheets and email, with no central view of inventory across sites.
Tracking usage, managing procurement and forecasting the ingredients needed for the 46 locations that service over 1000 schools was time-consuming.
Solution
Blaze Your Trail designed and implemented a custom Salesforce solution tailored to EatUp’s hybrid, multi-location model:
For regional locations, EatUp can now track and forecast the ingredients required and their cost at each location per term and per sandwich.
For metropolitan locations, they can also track their usage at each hub. When an order is marked as delivered, Salesforce automatically updates stock levels of the ingredients used.
This automation removes the need for manual reconciliation and ensures accurate, timely data across all preparation sites.
User-friendly screen flows guide staff through receiving new stock, selecting suppliers and updating inventory. Stock levels, cost, suppliers and all inventory related information can be viewed at each location and also through specific reports and dashboards.
Benefits
Real-Time Visibility
EatUp can now see accurate stock levels and requirements at each location, making it easier to forecast and manage allocations.
Smarter Procurement
With insight into ingredient usage patterns over time, the team can forecast future needs, reduce last minute ordering and improve procurement decisions – whether buying stock or requesting in-kind donations.
Time and Cost Savings
Managing the inventory information in Salesforce has significantly reduced manual admin required during the procurement process and when reporting current and forecasted costs for fundraising purposes. This means more time for delivering impact.
In their own words..
"Blaze Your Trail combined their deep understanding of our organisation's needs with their expert knowledge to create a tailored inventory system for Eat Up that perfectly suits our needs. By increasing visibility and improving efficiencies, it has reduced admin time, helping our team focus on creating impact for hungry kids."
Elise Cook
CEO, Eat Up Australia
